10. Keeping Members Informed
The Annual Report
10.1 How can members receive a copy of the annual report?
By requesting one, in writing, from the registered office of the Foundation.
Access to Information held by the Foundation
10.2 What information held by the Foundation are members entitled to access?
- The constitution.
- Directors' full names and residential addresses.
- The register of directors' interests.
- The Board's policy statement.
- Minutes of all Board and members' meetings and resolutions passed (other than meetings held or resolutions passed in committee).
- All regulations made by the Board under the constitution and currently in force.
- Copies of written communications sent to all members or to a particular membership class during the previous three years, including annual reports.
10.3 How can I get access to inspect information held by the Foundation?
By giving the Foundation at least 10 days written notice that you wish to access information and specifying which documents you wish to see.
10.4 How do I obtain copies of any information held by the Foundation?
By sending a written request to the Foundation specifying:
- Which documents you want copies of
- Your preferred format for delivery, and
- Enclosing the appropriate fee.
Format of Information and Communications
10.5 What formats are available to members for receiving information and communications from the Foundation?
- Paper-based standard print.
- Paper-based large print.
- Braille.
- A reading recorded on a standard audio tape cassette.
- A universally accessible electronic file format.
- E-mail.
- Any other method that is approved by the Board.
10.6 How do members nominate their preferred format for receiving information and communications from the Foundation?
By choosing from the preferred formats listed in the membership application.
10.7 How does a full member change his or her preferred format for receiving information and communications from the Foundation?
By notifying the Foundation in writing.